Under Main menu / Cash register / Balance statement / List you see all your balance statement documents. A balance statement is a summary document made for a partner: it shows the net, VAT and gross value of the partner's invoices, the amount already paid and the remaining balance. You do not put together a new document in this list; you find, open, close, delete, send or download the existing ones. Note: the screenshots are from the Hungarian interface; Hungarian labels are shown in parentheses in the image descriptions where useful.
Which page should you use?
Click Main menu / Cash register / Balance statement / List. At the top you see four tabs: Actions, Search, View and layout and Additional functions. By default the list shows these columns: Document number, Document date, Performance date, Partner company name, Partner contact person, Colleague and Status. If you do not have any balance statement yet, the list is empty.
On the Search tab you can narrow the list with these fields: Partner company name, Document number and Status (several can be selected at once). Example: if you are looking for the balance statements of one partner, type its name into Partner company name and click Search.
The Expand button opens further filters: Document date, Performance date and Period start (each with a "from" and a "to" value), plus Employee, Job number and Department number. Example: if you are looking for balance statements performed in one month, enter the first and the last day of that month into the Performance date "from" and "to" fields, then click Search.
On the View and layout tab you customize how the list looks: under Columns (Oszlopok) you choose which columns are visible and in what order; Rows (Sorok) sets the number of rows per page; Sorting sets the default sort column and direction; Preview window turns the preview panel below the list on, off or pins it; Interface and behavior contains further display settings. The settings are saved per user. Please note: the Balance statement list shows no preview panel below the list, so the Preview window setting has no visible effect here.
On the Actions tab you find the following buttons. Most of them apply to the balance statement selected in the list, so click its row first:
On the Additional functions tab you find Sent items, New email (External mail client or Internal mail client), New task, Partner card and CRM, for example to create a task for the partner or to look at the partner card.
A closed balance statement can no longer be modified, so always check the items and the amounts on the sheet before closing. If you still find a mistake, delete the document (it gets the Cancelled status) and create a new one.
The columns visible by default (they can be changed on the View and layout tab):
| Field / Element | Required | Description |
|---|---|---|
| Document number | The identifier of the balance statement document. | |
| Document date | The date of the document. | |
| Performance date | The day of performance. | |
| Partner company name | The name of the partner the balance statement was made for. | |
| Partner contact person | The contact person selected at the partner. | |
| Colleague | The colleague belonging to the document. | |
| Status | Draft, Closed, Cancellation or Cancelled. |
With the Columns (Oszlopok) button of the View and layout tab you can switch on further columns, for example the document type, the period start and end, the net, VAT and gross value, the paid amount (Befizetett összeg), the balance (Egyenleg) and the currency.
The search fields (none of them is required):
| Field / Element | Required | Description |
|---|---|---|
| Partner company name, Document number | Filter by partner name or document number. | |
| Status | Several statuses can be selected at once. | |
| Document date, Performance date, Period start | Under Expand, with "from" and "to" values. | |
| Employee | Under Expand: filter by employee (dropdown list). | |
| Job number, Department number | Under Expand: filter by job number or department number. |
Because Delete is not a permanent removal: the document gets the Cancelled status and is still shown in the list. If you only want to see the valid documents, select the Draft and Closed statuses in the Status field on the Search tab.
No. On closing, the document is finalized and no further modification is possible. If it is wrong, delete it (it gets the Cancelled status) and create a new one with the New button.
The PDF download and Send email are only available for closed documents. For a draft, close the document first; until then PDF Preview and XLSX items can be used. Also check that you have selected a row in the list.
The Balance statement list has no preview panel. To look at the items of a balance statement, select the row and click Open.
The module only appears in the menu if it is assigned to your user. If it is missing, ask your company administrator to check the module assignment of your user.
Don't want to spend hours searching for a solution? Choose the most efficient way: book a personalized, 45-minute online training session dedicated entirely to you. Whether it's a walkthrough of the basics or a detailed setup of a specific module, our expert colleague will guide you through the whole process, step by step.
Don't waste your time - ask for help!
Our goal is to get you using our system as quickly and efficiently as possible. Whether you're completely new to us or stuck on a specific setting, don't hesitate to ask for help!
Create your account now,
pay later!
