In this module you can review the full list of Settlements recorded in the system: the settlements of outgoing and incoming invoices and of retail sales in one place. A settlement records how much of a document’s total has been settled. Each row of the list shows one settlement: its own identifier, the settled document, the partner and the settled amount.
The status of a settlement is Posted. A deleted settlement stays visible in the list as a struck-through row. If you want to see the settlements of one document type only, use the other menu items under Main menu / Cash register / Settlements (Incoming invoices, Outgoing invoices, Retail sales).
Click Main menu / Cash register / Settlements / List to see all settlements. On the Actions tab above the table you find the buttons for the selected settlement:
On the Search tab you can narrow the list with the following conditions:
Run the search with the Search button; the given conditions narrow the results together. The Expand button is not active on this list.
On the View and layout tab you can adjust how the list looks to suit your work:
After saving, the page reloads with the new settings. The setting is kept for the duration of your session, and each of the four lists (List, Incoming invoices, Outgoing invoices, Retail sales) stores its own setting.
The Open button opens the Settlement window with the caption “Information about the posted settlement”. The window is read-only, and its only button is Close. It consists of three blocks:
In the two linked blocks the Identifier is a link; click it to open the related document.
The second Document number column is a link: click it to open the settled document in a new tab, so you can check it without leaving the list.
The default columns of the list and their meaning:
| Field / Element | Required | Description |
|---|---|---|
| Document number (first column) | The own identifier of the settlement. | |
| Document date | The date and time the settlement was created. | |
| Document type | The type of the settled document. | |
| Document number (second column) | The number of the settled document. A link that opens the document in a new tab. | |
| Partner company name | The name of the partner of the document. | |
| Settled | The settled amount with the currency sign. | |
| Exchange rate | The value of the exchange rate. |
The basic data block of the Open window:
| Field / Column | Required | Description |
|---|---|---|
| Identifier | The identifier of the settlement. | |
| Value | The settled amount. | |
| Posting date | The date the settlement was posted. | |
| Status | The state of the settlement (Posted). | |
| Colleague | The colleague belonging to the settlement. |
The Invoice information block (only if an invoice belongs to the settlement):
| Field / Column | Required | Description |
|---|---|---|
| Type | The type of the invoice. | |
| Identifier | The identifier of the invoice. A link that opens the invoice. | |
| Value | The value of the invoice. | |
| Invoice issue date | The date the invoice was issued. | |
| Invoice partner | The partner of the invoice. | |
| Invoice contact person | The contact person of the invoice. | |
| Invoice contact person’s email address | The email address of the contact person. | |
| Invoice contact person’s phone number | The phone number of the contact person. |
The Cash desk/Bank document information block (only if a cash or bank item belongs to the settlement):
| Field / Column | Required | Description |
|---|---|---|
| Identifier | The identifier of the cash or bank item. A link that opens the item. | |
| Title ledger | The ledger account of the title belonging to the item. | |
| Bank/Cash desk ledger | The ledger account of the bank or the cash desk. | |
| Invoice/Receipt/Supplier ledger | The ledger account of the invoice, receipt or supplier. | |
| Direction | The direction of the transaction. | |
| Transaction comment (note) | The comment belonging to the transaction. | |
| Transaction identifier | The identifier of the transaction. |
Most likely no row is selected. In that case the system shows the warning „Kérlek válassz egy tételt a listából!” (Please select an item from the list!). Select a row and click again. Delete handles exactly one selected item at a time.
A struck-through row is a deleted settlement. It stays visible in the list and cannot be deleted again.
The window is for reading only, and its only button is Close. You can open the related document by clicking the Identifier link. If you recorded a settlement by mistake, you can remove it with the Delete button; it then stays visible as a struck-through row.
Check the conditions given on the Search tab: the filters narrow the results together. If no settlement matches, the list is empty. The XLSX lista download also follows the values currently filled in on the Search tab.
Importing settlements from a file is available on the own lists of incoming and outgoing invoices: on the Incoming invoices list the Universal option in the Import menu, on the Outgoing invoices list the providers (for example GLS, MPL, FoxPost) and the Universal option. Details: Settlements of incoming invoices and Settlements of outgoing invoices.
The menu item appears under Main menu / Cash register if the Settlement module is assigned to your user. If you do not see it, ask your administrator.
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